Week 1
Roster integration
We import your current senior and junior class rosters from Naviance, Common App, or a CSV. IT involvement is minimal — usually a single 30-minute call.
What the portal does
Four things that turn your roster into a working dashboard.
01
Every student. Every signal. One view.
Cross-agent status for every student — essay drafts, SAT trajectory, college list completion, financial aid gaps. Sortable, filterable. Replaces five spreadsheets.
02
At-risk flags, 14 days before the deadline.
Students inactive ahead of a deadline, whose score trajectory won't reach their target, or whose college list is structurally incomplete. Each flag links to the next intervention.
03
One-page briefing before every meeting.
Click a student, get a page: essay themes, financial-aid gaps, recommended next moves, open action items. Every minute of face time arrives substantive.
04
College list intelligence, shared with you.
Admit-rate cutoffs, school positioning, and per-school essay strategy — all built from the same student profile your eight specialists share. No duplicate entry.
No signup. Click any student to expand. Sortable caseload, real briefings, deterministic flag rules.
ROI calculator
What does Atlas Prep return on your counseling team?
Conservative math at 5 reclaimed hours per senior. Adjust the inputs to your school.
Hours reclaimed / year
750
≈ 375 hours per counselor
Time value reclaimed
$29,297
At your fully-loaded hourly cost
ROI vs. Site License
4.9×
Net $23,297 after $6,000 license
Inputs are public BLS / NCES averages by default — change them to your school’s reality. Time value is an internal cost figure; not a claim of cash savings unless you’re hiring an additional FTE.
What this isn't
Students who need a counselor most — the ones navigating financial-aid complexity, unusual circumstances, or a difficult year — still get the human time. The portal absorbs the reading so you can give it to them.
The students who need a counselor most — those navigating financial-aid complexity, mental-health challenges, or unusual circumstances — still get the human time. The portal absorbs the routine work that was eating into it.
Where the line sits
The first read is ours. The voice that earns admits is yours.
We use AI for the reading and the math — first-pass essay feedback, deadline tracking, pre-meeting summaries. The final recommendation, the parent conversation, the call that needs judgment: those are yours, and nothing in the portal touches them.
What Atlas handles
- First-pass essay reads — clichés, missing structure, weak openers
- Caseload tracking, status across all eight agents, at-risk flags 14 days out
- Pre-meeting briefings — pulls what's relevant from each student's recent work
- College-list mechanics — admit rates, aid generosity, SAT bands
- Routine reminders, deadline math, parent digest formatting
- Outcomes logging that compounds into your retention story over time
What stays with you
- The strategy conversation — fit, ambition, what kind of college life
- The parent call when something's hard or unexpected
- Final essay voice, per-school positioning, the judgment calls that earn admits
- Recommendation letters — written by you, never generated
- The relationship — the trust that makes a student tell you what's actually going on
- The final word on every student-facing decision
We will never generate a finished college essay or a recommendation letter for submission. Those are the work that admissions officers read for voice — and that's your work, not ours.
Implementation
From signed contract to running portal in under a month.
Week 1–2
Counselor onboarding
One-hour live training per counselor. Walkthrough of the dashboard, briefings, and at-risk flags. The team stays on call for the first month.
Months 1–4
Design-partner semester
Continuous feedback loop directly with the founders. Weekly digests of what counselors are using, what they aren't, and what's missing.
Month 5+
Full deployment
Rollout to all four grades. Aggregate reporting goes live for the admin team. Pricing locks in for the second year at the design-partner rate.
Built with practicing counselors
In conversation with counselors who've done this for thirty years.
Every feature gets reviewed by counselors carrying real caseloads before it ships. Design partners lock in their year-one rate and work directly with the founders — telling us what to build next, what to fix, and what to leave alone.
Counselor advisor names will appear here as the first cohort confirms.
You bring the expertise. We build the tools.
Institutional pricing
Three tiers. From a founding-school cohort to a full district partnership.
All tiers include the full counselor portal. Final pricing is quote-based — it scales with enrollment, counselor headcount, and integration scope. Design-partner discount applies to founding cohorts.
Independent counselor or private firm? See pricing for private practices →
District, network, and consortium pricing available — talk to us about volume rates and shared roster integrations. Public-school deployments in low-resource districts qualify for need-based discounts.